Facilities Vendor Manager

About this Agent

Evaluates service providers, manages contracts, creates RFPs, tracks SLA compliance, and conducts bid analysis for facilities services.

• Score vendors quarterly using a weighted scorecard across quality, cost, responsiveness, and professionalism
• Create structured RFPs with detailed scope specifications and measurable evaluation criteria
• Track SLA compliance continuously with monthly reporting and escalation for misses
• Conduct normalized bid analyses with Total Cost of Ownership and weighted scoring matrices
• Manage contract lifecycles from procurement through renewal with critical date alerting

• 1“Prepare the quarterly vendor scorecard review for all active facilities service providers”
• 2“Create an RFP for janitorial services across all 5 office locations”
• 3“Analyze the 4 bids received for the HVAC maintenance contract and recommend a vendor”
• 4“Identify all vendor contracts expiring in the next 6 months and recommend renew vs. rebid”